| OSNDRC By-Laws-Updated 12/23/08 |
BY-LAWS
ARTICLE I - Dues
2008 Sanctioned Shows
2009 Sanctioned Shows
Section 1. Membership dues shall be recommended by the Board of Directors for approval by the
members at the annual meeting. Such dues shall include all memberships listed in Article IV, Section 2, of
the Constitution.
Section 2. A member shall be notified thirty (30) days prior to his/her expiration of membership
Section 3. Any office held by a member whose dues have expired for a period of thirty (30) days or
more, shall vacate the office.
ARTICLE II - Duties of Officers
Section 1. The President shall preside at all meetings of the Club, act as Chairman of the Board of
Directors, appoint all regular and special committees, and preform such other duties as pretains to the
office. The President shall be an ex-offico member of all committees.
Section 2. The Vice-President shall preform all duties of the President in his absence. In the event of the
vacating of the office of President, the Vice-President shall automatically succeed him in office.
Section 3. The Secretary-Treasurer shall maintain accurate minutes and other record of all meetings of the
Club, and cause all correspondence to the office to be acted upon promptly. Shall collect all dues and
funds, shall maintain a bank account in the name of the Club, maintain a complete set of books and
records, advise the President on finacial matters, furnish an annual report to the Board of Directors
showing the Club's general finacial condition and preform such other duties as assigned by the President.
Shall pay all bills not exceeding a maximum set by the Board of Directors, for which a written receipt is to
be furnished. Shall pay all bills exceeding this amount with signature and approval of the President, for
which a written receipt is to be furnished, and shall preform all duties and other responsibilities as outlined
in the Constitution and By-Laws.
Section 4. The Board of Directors shall have the power to act for the Club on all matters which might
arise between meetings and discharge other duties as may be assigned to them by the Constitution and
By-Laws. A decision by all Board of Directors can only be changed by two-thirds (2/3) majority vote of all
members present at a special meeting. The Board of Directors shall approve Presidental specifically
covered by this Constitution and By-Laws.
ARTICLE III - Compensation
Section 1. No compensation shall be paid in any form to any Officer or Director of this Club.
Section 2. No travel expense shall be paid in any form to any Officer or Director of this Club.
ARTICLE IV - Standings Committee
Section 1. Election Committee - shall consist of a Chairperson and two (2) members in good sanding.
Their duties shall be to receive and certify election ballots, as well as ballots cast on Constitutional
amendments and shall same to Secretary. No person whose name appears on the ballot may be a
member of this Committee.
Section 2. Auditing Committee - shall consist of a Chairperson and one (1) member not related to or
living in the Treasurer's household. Their duties shall be to audit the books of the Treasurer and report
their findings at the annual meeting.
Section 3. Show Committee - shall consist of a Superintendent, Show Secretary and Treasurer, plus other
supporting personnel that may be required to carry out its duties. They shall be responsible for printing and
distributing the Show Catalog, for hiring the show judges as recommended by the membership, recording
of show results, the procurement of awards and trophies and the completion of a detailed financial show
report within three (3) weeks following the show date.
Section 4. The amount of indebtedness which may be incurred by any committee (show Committee
excepted) shall in no case exceed twenty-five dollars ($25) except in the case of the "Droppings" editor
who shall be reimbursed for all costs of editing the newsletter for which receipts are provided and
documented to the Secretary-Treasurer and the Sweepstakes Chairperson for all expenses for providing
sanction forms and tallying sweepstakes for which receipts are provided and documented to the
Secretary-Treasurer. Any other committee expenses in excess of twenty-five dollars ($25) must meet with
the approval of the Board of Directors.
ARTICLE V - Voting Procedures
Section 1. Any member in good standing wishing to become a candidate for an office may obtain a
nominating petition from the Secretary. The nominating petition shall be signed by three (3) members in
good standing and submitted to the Secretary any time prior to the election nominations held at the Spring
Meeting or may have him/herself nominated by another member at the same meeting. Nominations and a
seconding motion may be made from the floor of the meeting upon which the nominated person with
his/her approval may become a candidate for election.
Section 2. Following the close of the nominating procedure at the Spring Meeting, the Secretary will
determine if all nominating candidates are eligible to run for the office. All nominees who qualify will
appear on the ballot. Any nominee who does not qualify will be advised by mail or phone within fourteen
(14) days after the close of the Spring Meeting.
Section 3. In the event any office does not have at least one (1) nominee from these petitions, the
President shall appoint two (2) Directors to assist him/her in obtaining the number of nominees necessary
to complete the ballot.
Section 4. Election ballots, as well as ballots on Amendments shall either be printed in the "Dwarf
Droppings" or individually mailed to all eligible voting members. The names of all candidates who have
properly qualified under Article V, Section 1 and 3 shall appear on the ballot.
Section 5. Ballots must be returned to the Chairman of the Election Committee, post-marked not less
than twenty (20) days prior to the Election Meeting. Facsimile or copy of any ballot returned to the Election
Chairman shall be determined void and not counted.
Section 6. The Election Committee shall count all acceptable ballots at the election meeting and certify
the results to the Secretary within ten (10) days thereafter. They shall also return all ballots to the
Secretary-Treasurer who shall retain them for a period of six (6) months following the election.
Section 7. Any ballot declared unacceptable by the Election Committee shall be reviewed by the Board
of Directors. If, after review, the Board of Directors determines sufficient number of these ballots are
acceptable to change the results of the election of an officer or approval or disapproval of that Amendment,
then the Board of Directors total count shall be determined to be official.
ARTICLE VI - Parliamentary Authority
Section 1. There shall be at least sixteen (16) members, including five (5) members who are either
Officers or Board of Directors of the club to constitute a quorum. Change: There shall be at least eight (8)
members, including three (3) members who are either Officers or Board of Directors of the club to
constitute a quorum.
ARTICLE V - Meetings
Section 1. (a) There shall be a minimum of two (2) meetings each year, one in the Spring and one in
the Fall.
(b) The Spring meeting shall be designated as the Annual Meeting and must be held no earlier
than April 15th and no later than June 15th.
(c) The Fall meeting shall be designated as the Election Meeting, and shall be held no earlier
than September 15th and no later than November 15th.
(d) The President may call a Membership meeting at any Netherland Dwarf show sanctioned by
this Association.
(e) The President may call a special Membership meeting at any other time, providing all
members have been notified thirty (30) days prior to the meeting date. Notification may be made by mail
or published in the Dwarf Droppings. It must include time, place and subject matter to be discussed, and
no other business may be transacted except that which has been published.
Section 2. A Netherland Dwarf show sponsored by this Club shall be held in conjuction with these two
meetings. Other shows may be sponsored.
Section 3. It is recommended in order to better serve all members, that these two shows be rotated
geographically in the state.
Section 4. The President may call a meeting of the Board of Directors at any time. Board of Members
must be notified by the Secretary at lease fourteen (14) days prior to the date of such meeting, specifying
time, place and subject matter to be discussed.
Section 5. The President shall call a special meeting upon being petitioned by one-fourth (1/4) of all
members in good standing. The petition must be signed by the petitioners and must state the business to
be transacted, and no other business shall be transacted except that stated in the petition. All members
must be notified by the Secretary of such meeting and the business to be transacted at least thirty (30)
days before such meeting.
Section 6. There shall be at least sixteen (16) members, which shall include at least five (5) members
who are Officers or Directors present at a regular or special meeting to constitute a quorum. Change:
There shall be at least eight (8) members, which shall include at least three (3) members who are Officers
or Directors present at a regular or special meeting to constitue a quorum.
Section 7. Five (5) members who are either Officers or Dirctors shall constitute a quorum at all Board of
Directors meetings.
Section 8. If no quorum shall be present, the presiding officer shall adjorn the meeting to a time and
place set by him/her.
ARTICLE VI - This was missing from where I was typing it from
Section 1. This was missing from where I was typing it from.
Section 2. Unless otherwise provided in these Articles, Roberts Rules of Order shall govern in the
transaction of business at all meetings.
ARTICLE VII - Order of Business
Section 1. The order of business at all meetings shall be:
(1) Call to order.
(2) Roll call of Officers and Directors.
(3) Reading of minutes.
(4) Report of Officers.
(5) Report of Committees.
(6) Unfinished Business.
(7) New Business.
(8) Adjournment.
ARTICLE VIII - Amendments
Section 1. These By-Laws may be amended by two-thirds (2/3) vote cast by ballot of the voting
membership. All voting members shall receive a ballot published in the newsletter or by mail.
Section 2. Any member in good standing may submit to the Secretary an Amendment by the By-Lays
provided it is signed by three (3) members in good standing and submitted at least ninety (90) days prior
to an annual meeting. The Amendment ballot shall be printed in the Newsletter know as the "Dwarf
Droppings".
ARTICLE I - Dues
2008 Sanctioned Shows
2009 Sanctioned Shows
Section 1. Membership dues shall be recommended by the Board of Directors for approval by the
members at the annual meeting. Such dues shall include all memberships listed in Article IV, Section 2, of
the Constitution.
Section 2. A member shall be notified thirty (30) days prior to his/her expiration of membership
Section 3. Any office held by a member whose dues have expired for a period of thirty (30) days or
more, shall vacate the office.
ARTICLE II - Duties of Officers
Section 1. The President shall preside at all meetings of the Club, act as Chairman of the Board of
Directors, appoint all regular and special committees, and preform such other duties as pretains to the
office. The President shall be an ex-offico member of all committees.
Section 2. The Vice-President shall preform all duties of the President in his absence. In the event of the
vacating of the office of President, the Vice-President shall automatically succeed him in office.
Section 3. The Secretary-Treasurer shall maintain accurate minutes and other record of all meetings of the
Club, and cause all correspondence to the office to be acted upon promptly. Shall collect all dues and
funds, shall maintain a bank account in the name of the Club, maintain a complete set of books and
records, advise the President on finacial matters, furnish an annual report to the Board of Directors
showing the Club's general finacial condition and preform such other duties as assigned by the President.
Shall pay all bills not exceeding a maximum set by the Board of Directors, for which a written receipt is to
be furnished. Shall pay all bills exceeding this amount with signature and approval of the President, for
which a written receipt is to be furnished, and shall preform all duties and other responsibilities as outlined
in the Constitution and By-Laws.
Section 4. The Board of Directors shall have the power to act for the Club on all matters which might
arise between meetings and discharge other duties as may be assigned to them by the Constitution and
By-Laws. A decision by all Board of Directors can only be changed by two-thirds (2/3) majority vote of all
members present at a special meeting. The Board of Directors shall approve Presidental specifically
covered by this Constitution and By-Laws.
ARTICLE III - Compensation
Section 1. No compensation shall be paid in any form to any Officer or Director of this Club.
Section 2. No travel expense shall be paid in any form to any Officer or Director of this Club.
ARTICLE IV - Standings Committee
Section 1. Election Committee - shall consist of a Chairperson and two (2) members in good sanding.
Their duties shall be to receive and certify election ballots, as well as ballots cast on Constitutional
amendments and shall same to Secretary. No person whose name appears on the ballot may be a
member of this Committee.
Section 2. Auditing Committee - shall consist of a Chairperson and one (1) member not related to or
living in the Treasurer's household. Their duties shall be to audit the books of the Treasurer and report
their findings at the annual meeting.
Section 3. Show Committee - shall consist of a Superintendent, Show Secretary and Treasurer, plus other
supporting personnel that may be required to carry out its duties. They shall be responsible for printing and
distributing the Show Catalog, for hiring the show judges as recommended by the membership, recording
of show results, the procurement of awards and trophies and the completion of a detailed financial show
report within three (3) weeks following the show date.
Section 4. The amount of indebtedness which may be incurred by any committee (show Committee
excepted) shall in no case exceed twenty-five dollars ($25) except in the case of the "Droppings" editor
who shall be reimbursed for all costs of editing the newsletter for which receipts are provided and
documented to the Secretary-Treasurer and the Sweepstakes Chairperson for all expenses for providing
sanction forms and tallying sweepstakes for which receipts are provided and documented to the
Secretary-Treasurer. Any other committee expenses in excess of twenty-five dollars ($25) must meet with
the approval of the Board of Directors.
ARTICLE V - Voting Procedures
Section 1. Any member in good standing wishing to become a candidate for an office may obtain a
nominating petition from the Secretary. The nominating petition shall be signed by three (3) members in
good standing and submitted to the Secretary any time prior to the election nominations held at the Spring
Meeting or may have him/herself nominated by another member at the same meeting. Nominations and a
seconding motion may be made from the floor of the meeting upon which the nominated person with
his/her approval may become a candidate for election.
Section 2. Following the close of the nominating procedure at the Spring Meeting, the Secretary will
determine if all nominating candidates are eligible to run for the office. All nominees who qualify will
appear on the ballot. Any nominee who does not qualify will be advised by mail or phone within fourteen
(14) days after the close of the Spring Meeting.
Section 3. In the event any office does not have at least one (1) nominee from these petitions, the
President shall appoint two (2) Directors to assist him/her in obtaining the number of nominees necessary
to complete the ballot.
Section 4. Election ballots, as well as ballots on Amendments shall either be printed in the "Dwarf
Droppings" or individually mailed to all eligible voting members. The names of all candidates who have
properly qualified under Article V, Section 1 and 3 shall appear on the ballot.
Section 5. Ballots must be returned to the Chairman of the Election Committee, post-marked not less
than twenty (20) days prior to the Election Meeting. Facsimile or copy of any ballot returned to the Election
Chairman shall be determined void and not counted.
Section 6. The Election Committee shall count all acceptable ballots at the election meeting and certify
the results to the Secretary within ten (10) days thereafter. They shall also return all ballots to the
Secretary-Treasurer who shall retain them for a period of six (6) months following the election.
Section 7. Any ballot declared unacceptable by the Election Committee shall be reviewed by the Board
of Directors. If, after review, the Board of Directors determines sufficient number of these ballots are
acceptable to change the results of the election of an officer or approval or disapproval of that Amendment,
then the Board of Directors total count shall be determined to be official.
ARTICLE VI - Parliamentary Authority
Section 1. There shall be at least sixteen (16) members, including five (5) members who are either
Officers or Board of Directors of the club to constitute a quorum. Change: There shall be at least eight (8)
members, including three (3) members who are either Officers or Board of Directors of the club to
constitute a quorum.
ARTICLE V - Meetings
Section 1. (a) There shall be a minimum of two (2) meetings each year, one in the Spring and one in
the Fall.
(b) The Spring meeting shall be designated as the Annual Meeting and must be held no earlier
than April 15th and no later than June 15th.
(c) The Fall meeting shall be designated as the Election Meeting, and shall be held no earlier
than September 15th and no later than November 15th.
(d) The President may call a Membership meeting at any Netherland Dwarf show sanctioned by
this Association.
(e) The President may call a special Membership meeting at any other time, providing all
members have been notified thirty (30) days prior to the meeting date. Notification may be made by mail
or published in the Dwarf Droppings. It must include time, place and subject matter to be discussed, and
no other business may be transacted except that which has been published.
Section 2. A Netherland Dwarf show sponsored by this Club shall be held in conjuction with these two
meetings. Other shows may be sponsored.
Section 3. It is recommended in order to better serve all members, that these two shows be rotated
geographically in the state.
Section 4. The President may call a meeting of the Board of Directors at any time. Board of Members
must be notified by the Secretary at lease fourteen (14) days prior to the date of such meeting, specifying
time, place and subject matter to be discussed.
Section 5. The President shall call a special meeting upon being petitioned by one-fourth (1/4) of all
members in good standing. The petition must be signed by the petitioners and must state the business to
be transacted, and no other business shall be transacted except that stated in the petition. All members
must be notified by the Secretary of such meeting and the business to be transacted at least thirty (30)
days before such meeting.
Section 6. There shall be at least sixteen (16) members, which shall include at least five (5) members
who are Officers or Directors present at a regular or special meeting to constitute a quorum. Change:
There shall be at least eight (8) members, which shall include at least three (3) members who are Officers
or Directors present at a regular or special meeting to constitue a quorum.
Section 7. Five (5) members who are either Officers or Dirctors shall constitute a quorum at all Board of
Directors meetings.
Section 8. If no quorum shall be present, the presiding officer shall adjorn the meeting to a time and
place set by him/her.
ARTICLE VI - This was missing from where I was typing it from
Section 1. This was missing from where I was typing it from.
Section 2. Unless otherwise provided in these Articles, Roberts Rules of Order shall govern in the
transaction of business at all meetings.
ARTICLE VII - Order of Business
Section 1. The order of business at all meetings shall be:
(1) Call to order.
(2) Roll call of Officers and Directors.
(3) Reading of minutes.
(4) Report of Officers.
(5) Report of Committees.
(6) Unfinished Business.
(7) New Business.
(8) Adjournment.
ARTICLE VIII - Amendments
Section 1. These By-Laws may be amended by two-thirds (2/3) vote cast by ballot of the voting
membership. All voting members shall receive a ballot published in the newsletter or by mail.
Section 2. Any member in good standing may submit to the Secretary an Amendment by the By-Lays
provided it is signed by three (3) members in good standing and submitted at least ninety (90) days prior
to an annual meeting. The Amendment ballot shall be printed in the Newsletter know as the "Dwarf
Droppings".